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Organisation Resources

An effective tutoring programme really depends on one thing – a dedicated volunteer or staff member who is driven by their passion to make a difference – you!

And you are not alone. There are hundreds of after-school tutoring programmes happening across the country. IkamvaYouth wants to connect with everyone who is running and after-school programme so that we can all work together to share information, knowledge and resources to maximise the impact of our programmes.

Please read more about the IkamvaYouth model below. You can then find tips and notes on how to effectively implement the different elements of the model. You can also access resources and templates to help you do so.

This course is intended for skills development facilitators, supervisors, team leaders, line managers, and people involved in human resource management and mentoring. It has been specifically adapted for practitioners involved in the education, training and development sector, in particular after-school programmes. It is also aligned to the National Qualifications Framework (NQF).
Zoe, Jun 12, 2017, grade 12, how-to, mentoring, programme
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This guide explains how to establish a community resource project. It uses the IkamvaYouth after-school tutoring programme as its frame of reference. Replicating this model will allow you to make a difference in your community.
Zoe, Jun 12, 2017, guide, Training, tutoring programme
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This government policy document will help you to analyse your learner's results and understand whether or not they are on-track or achieving the requirements for progression to the next grade. It is recommended to reflect on these results each term in order to adapt and improve programme delivery.
Zoe, Jan 16, 2017, Academic results, NSC, progression
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A leave policy is essential for any organisation to clearly state the amounts of leave that an employee is entitled to. This helps with staff motivation and well-being, as well as assisting with the management of the organisation. This policy covers; annual leave, sick leave, family responsibility leave, study leave, maternity leave, flexitime, Branch Staff “Saturday Make-up” Leave, and unauthorized Absence (“absenteeism”).
Zoe, Jan 16, 2017, employees, HR, leave, management
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A remuneration policy helps to define the organisations remuneration philosophy, principles and practices, and to document practices in respect of determination of pay structure, remuneration model, remuneration offers, annual increases and employee benefits.
Zoe, Jan 16, 2017, Finance, Policies
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The continued success of an organisation and it's programmes depend primarily on our ability to attract and retain key talent that fulfils the requirements as an organisation and promotes teamwork.
Zoe, Jan 16, 2017, hiring, HR, recruitment
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This policy provides a framework for IkamvaYouth employees to be accountable to the organisation’s vision, mission and values and to take ownership and responsibility for personal performance. It also provides a foundation for employees to develop to their potential within the organisation.
Zoe, Jan 16, 2017, HR, management, performance, Policies
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This policy aims too provide a framework for the management of the matriculants and graduate internship programme for the IkamvaYouth. Partner organisations can adapt this to the specifics of their own internship programme.
Zoe, Jan 16, 2017, careers, HR, management, Policies
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The purpose of this policy is to set out a fair and transparent process for identifying performance related problems early, providing the necessary support to allow an employee to improve their performance and providing a fair process in the event that the employee is unable to make the necessary improvements.
Zoe, Jan 16, 2017, HR, management, performance, Policies
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The purpose of this policy is to provide employees and management with a framework within which grievances will be resolved and to facilitate the resolution of employment-related issues as speedily and effectively as possible, without the unnecessary escalation of disputes within the organisation.
Zoe, Jan 16, 2017, conflict resolution, HR, management, Policies
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This policy has been developed to; regulate standards of conduct within the organisation; correct unacceptable behaviour and adopt a progressive approach in the workplace; and to enable line managers to be consistent and fair when dealing with issues of misconduct in the workplace.
Zoe, Jan 16, 2017, discipline, HR, management, Policies
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This is the latest version of IkamvaYouth's organogram. It outlines the various positions and the lines of reporting.
Zoe, Jan 10, 2017, Governance, HR, Organisation, organogram, positions
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Read this as you start using your attendance tracker.
Zoe, Jan 10, 2017, Attendance, evaluation, Impact, M&E, register
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Use this to track your learners attendance, academic achievement and to keep information for all you learners. This will really help you to troubleshoot and improve programme delivery and develop impact reports for funding purposes. Refer to the M&E Attendance Tracker Instruction Manual before use.
Zoe, Jan 10, 2017, Attendance, evaluation, Impact, M&E, register
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Each branch is different and the costs in different regions do vary. This is a generic branch budget for the first 3 years of a branch functioning. It also contains a sheet on calculating your cost per learner.
Zoe, Oct 18, 2016, Budget, cost per learner, expenses
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This is an example of a funding proposal prepared by IkamvaYouth in 2014/2015 and could help you to prepare your own. Don't forget each funder usually has their own templates so check with them first.
Zoe, Oct 18, 2016, Funding, Fundraising, Proposal
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This presentation covers information on alternative study pathways. It touches on learnerships, apprenticeships, and routes to become and artisan.
Zoe, Jul 6, 2016, Alternative, apprenticeships, artisan, learnerships, pathways, post-matric, routes
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This zipped folder contains all you need to run a 10 session career guidance process with your learners in grade 9-11. You could also use this for grade 12 if they aren't yet sure what they want to do after matric.
Zoe, Jul 1, 2016, Grade 10, Grade 11, Grade 12, Grade 9, Career Guidance, careers, subject choice, workshops
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This budget is IY's latest for a new branch. There are operational costs which fall outside the gambit of programme delivery expenses, as detailed in the above budget. These include the overheads involved in national and district coordination, HR, finance, marketing, communications, fundraising and oversight.   --
Zoe, Jun 20, 2016, Budget, Finance, new branch, programme
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Vuyiseka Majali, May 20, 2016, Attendance, commitment, IkamvaYouth model
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Vuyiseka Majali, May 20, 2016, expression, extramural activities, image, media
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